Privacy Policy

Last updated: June 16, 2026

How Bubble Register collects, uses, stores, and protects personal information, merchant account data, and payment-related details.

This Privacy Notice for Aeiwa Inc ("we", "us", or "our") describes how and why we might access, collect, store, use, and/or share ("process") your personal information when you use our services ("Services"), including when you:

• Visit our website at https://bubbleregister.com or any website of ours that links to this Privacy Notice
• Download and use our desktop application (Bubble Register), or any other application of ours that links to this Privacy Notice
• Use Bubble Register. Bubble Register is a desktop application that connects your Square account to a Square Terminal so you can enter payment amounts on your computer and send them to your terminal. The service operates in a multi-tenant cloud environment where each merchant connects with their own Square account via OAuth.
• Engage with us in other related ways, including any sales, marketing, or events

Questions or concerns? Reading this Privacy Notice will help you understand your privacy rights and choices. We are responsible for making decisions about how your personal information is processed. If you do not agree with our policies and practices, please do not use our Services. If you still have any questions or concerns, please contact us at contact@aeiwa.com.

Table of contents

1. What information do we collect?
2. How do we process your information?
3. What legal bases do we rely on to process your personal information?
4. When and with whom do we share your personal information?
5. Do we use cookies and other tracking technologies?
6. Do we offer artificial intelligence-based products?
7. How do we handle OAuth and third-party logins?
8. Is your information transferred internationally?
9. How long do we keep your information?
10. How do we keep your information safe?
11. Do we collect information from minors?
12. What are your privacy rights?
13. Controls for do-not-track features
14. Do United States residents have specific privacy rights?
15. Do we make updates to this notice?
16. How can you contact us about this notice?
17. How can you review, update, or delete the data we collect from you?

1. What information do we collect?

Personal information you disclose to us

In Short: We collect personal information that you provide to us.

We collect personal information that you voluntarily provide to us when you register on the Services, express an interest in obtaining information about us or our products and Services, when you participate in activities on the Services, or otherwise when you contact us.

Personal information provided by you. The personal information that we collect depends on the context of your interactions with us and the Services, the choices you make, and the products and features you use. The personal information we collect may include the following:

• Names and business names
• Email addresses
• Contact preferences
• Square merchant identifiers and location preferences you select in the app
• Authentication and session data linked to your Square account

Sensitive information. We do not process sensitive information.

Payment data. Bubble Register sends payment amounts to your Square Terminal. Card data is entered and processed on the Terminal by Square — we do not collect or store full card numbers. Square handles payment processing under their own privacy policies. You may find Square's privacy notice here: https://squareup.com/legal/general/privacy.

Square OAuth data. When you connect Bubble Register to your Square account, we receive authorization tokens and merchant profile information from Square as permitted by the scopes you approve. Each business connects independently; we do not share one merchant's tokens with another.

Application data. If you use our desktop application, we may collect the following information necessary to operate the service:

• Device and system data. Information about the computer you use to run Bubble Register, such as operating system, application version, device identifiers, and IP address, primarily for security, troubleshooting, and service operation.
• Terminal and checkout data. Device IDs, checkout amounts, and payment status needed to send payments to your Terminal and display results in the app.
• Log data. Diagnostic and usage information related to app performance and errors.

All personal information that you provide to us must be true, complete, and accurate, and you must notify us of any changes to such personal information.

Information automatically collected

In Short: Some information — such as your Internet Protocol (IP) address and/or browser and device characteristics — is collected automatically when you visit our Services.

We automatically collect certain information when you visit, use, or navigate the Services. This information does not reveal your specific identity (like your name or contact information) but may include device and usage information, such as your IP address, browser and device characteristics, operating system, language preferences, referring URLs, device name, country, location, information about how and when you use our Services, and other technical information. This information is primarily needed to maintain the security and operation of our Services, and for our internal analytics and reporting purposes.

Like many businesses, we also collect information through cookies and similar technologies on our website.

The information we collect includes:

• Log and usage data. Service-related, diagnostic, usage, and performance information our servers automatically collect when you access or use our Services.
• Device data. Information about your computer or device you use to access the Services, including IP address, browser type, operating system, and system configuration information.
• Location data. Imprecise location data derived from your IP address. You can limit location collection by adjusting your device or network settings, though some features may not function properly without it.

Google API. Our use of information received from Google APIs (including Firebase) will adhere to the Google API Services User Data Policy, including the Limited Use requirements.

2. How do we process your information?

In Short: We process your information to provide, improve, and administer our Services, communicate with you, for security and fraud prevention, and to comply with law.

We process your personal information for a variety of reasons, depending on how you interact with our Services, including:

• To facilitate account creation and authentication and otherwise manage user accounts, including Square OAuth sign-in
• To deliver and facilitate delivery of services to the user, including sending payment amounts to your Square Terminal
• To display checkout and payment status in the app via realtime updates
• To respond to user inquiries and offer support to users
• To send administrative information to you, such as changes to our terms and policies
• To maintain the security and operation of our Services, including fraud prevention and token refresh
• To comply with legal obligations and respond to lawful requests
• To save or protect an individual's vital interest when necessary to prevent harm

3. What legal bases do we rely on to process your information?

In Short: We only process your personal information when we believe it is necessary and we have a valid legal reason to do so under applicable law.

If you are located in the EU or UK, this section applies to you. The General Data Protection Regulation (GDPR) and UK GDPR require us to explain the valid legal bases we rely on. We may rely on the following legal bases:

• Consent. We may process your information if you have given us permission to use your personal information for a specific purpose. You can withdraw your consent at any time.
• Performance of a contract. We may process your personal information when it is necessary to fulfil our contractual obligations to you, including providing our Services.
• Legal obligations. We may process your information where necessary for compliance with our legal obligations.
• Vital interests. We may process your information where necessary to protect vital interests of any person.

If you are located in Canada, this section applies to you. We may process your information if you have given us specific permission (express consent) to use your personal information for a specific purpose, or in situations where your permission can be inferred (implied consent). You can withdraw your consent at any time.

In some exceptional cases, we may be legally permitted under applicable law to process your information without your consent, including for investigations, fraud detection and prevention, and where disclosure is required to comply with a subpoena, warrant, or court order.

4. When and with whom do we share your personal information?

In Short: We may share information in specific situations described in this section and/or with the following third parties.

We may need to share your personal information in the following situations:

• Service providers. We share information with third parties that help us operate our Services, including Square (payments and Terminal integration) and Google Firebase (authentication, cloud functions, and database hosting). Each provider processes data under their own policies and our agreements with them.
• Business transfers. We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.
• Affiliates. We may share your information with our affiliates, in which case we will require those affiliates to honour this Privacy Notice. Affiliates include our parent company and any subsidiaries, joint venture partners, or other companies that we control or that are under common control with us.

We do not sell your personal information. We do not share one merchant's Square tokens with another merchant.

5. Do we use cookies and other tracking technologies?

In Short: We may use cookies and other tracking technologies to collect and store your information on our website.

We may use cookies and similar tracking technologies (like web beacons and pixels) to gather information when you interact with our website. Some online tracking technologies help us maintain the security of our Services, prevent crashes, fix bugs, save your preferences, and assist with basic site functions.

Most web browsers are set to accept cookies by default. If you prefer, you can usually choose to set your browser to remove cookies and to reject cookies. If you choose to remove or reject cookies, this could affect certain features or services of our website.

6. Do we offer artificial intelligence-based products?

In Short: No. Bubble Register does not include artificial intelligence-based products or features.

Bubble Register does not use artificial intelligence, machine learning, or similar technologies to process your personal information or provide its core Services.

7. How do we handle OAuth and third-party logins?

In Short: If you choose to connect Bubble Register using Square OAuth, we receive certain information about you from Square.

Our Services offer you the ability to register and log in using your Square account via OAuth. Where you choose to do this, we will receive certain profile information about you from Square, which may include your business name, merchant ID, location information, and authorization tokens needed to operate the register.

We will use the information we receive only for the purposes described in this Privacy Notice or that are otherwise made clear to you in the Services. We do not control other uses of your personal information by Square. We recommend that you review Square's privacy notice to understand how they collect, use, and share your personal information.

8. Is your information transferred internationally?

In Short: We may transfer, store, and process your information in countries other than your own.

Our servers are located in the United States. Regardless of your location, please be aware that your information may be transferred to, stored by, and processed by us in our facilities and in the facilities of the third parties with whom we may share your personal information, including facilities in the United States and other countries.

If you are a resident in the European Economic Area (EEA), United Kingdom (UK), or Switzerland, then these countries may not necessarily have data protection laws as comprehensive as those in your country. However, we will take all necessary measures to protect your personal information in accordance with this Privacy Notice and applicable law.

Binding Corporate Rules: Aeiwa Inc maintains a set of Binding Corporate Rules ("BCRs") recognised by EEA and UK data protection authorities as providing an adequate level of protection for personal information processed internationally. You can find a copy of our BCRs here: https://www.costbeacon.com/policies/bcr.

9. How long do we keep your information?

In Short: We keep your information for as long as necessary to fulfil the purposes outlined in this Privacy Notice unless otherwise required by law.

We will only keep your personal information for as long as it is necessary for the purposes set out in this Privacy Notice, unless a longer retention period is required or permitted by law. Checkout records and merchant settings are generally retained while your account is active.

When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymise such information, or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.

You can revoke access by disconnecting Bubble Register in your Square Dashboard and signing out in the app.

10. How do we keep your information safe?

In Short: We aim to protect your personal information through a system of organisational and technical security measures.

We have implemented appropriate and reasonable technical and organisational security measures designed to protect the security of any personal information we process, including encrypted credential storage and per-merchant token isolation in Firestore. However, despite our safeguards and efforts to secure your information, no electronic transmission over the Internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or other unauthorised third parties will not be able to defeat our security and improperly collect, access, steal, or modify your information. Although we will do our best to protect your personal information, transmission of personal information to and from our Services is at your own risk. You should only access the Services within a secure environment.

11. Do we collect information from minors?

In Short: We do not knowingly collect data from or market to children under 18 years of age or the equivalent age as specified by law in your jurisdiction.

We do not knowingly collect, solicit data from, or market to children under 18 years of age or the equivalent age as specified by law in your jurisdiction. By using the Services, you represent that you are at least 18 or the equivalent age as specified by law in your jurisdiction. If we learn that personal information from users less than 18 years of age has been collected, we will deactivate the account and take reasonable measures to promptly delete such data from our records. If you become aware of any data we may have collected from children under age 18, please contact us at contact@aeiwa.com.

12. What are your privacy rights?

In Short: Depending on your state of residence in the US or in some regions, such as the EEA, UK, Switzerland, and Canada, you have rights that allow you greater access to and control over your personal information.

In some regions (like the EEA, UK, Switzerland, and Canada), you have certain rights under applicable data protection laws. These may include the right (i) to request access and obtain a copy of your personal information, (ii) to request rectification or erasure, (iii) to restrict the processing of your personal information, (iv) if applicable, to data portability, and (v) not to be subject to automated decision-making. You can make such a request by contacting us using the contact details provided in section 16 below.

We will consider and act upon any request in accordance with applicable data protection laws.

Withdrawing your consent: If we are relying on your consent to process your personal information, you have the right to withdraw your consent at any time by contacting us. This will not affect the lawfulness of the processing before its withdrawal.

Opting out of marketing and promotional communications: You can unsubscribe from our marketing and promotional communications at any time by clicking on the unsubscribe link in the emails that we send, or by contacting us. However, we may still communicate with you for service-related messages necessary for the administration and use of your account.

Account information: You can disconnect Bubble Register from your Square account via the Square Dashboard and sign out in the app. Upon your request to delete your data, we will deactivate or delete your account and information from our active databases, subject to retention required by law or for fraud prevention.

If you have questions or comments about your privacy rights, you may email us at contact@aeiwa.com.

13. Controls for do-not-track features

Most web browsers and some mobile operating systems and mobile applications include a Do-Not-Track ("DNT") feature or setting you can activate to signal your privacy preference not to have data about your online browsing activities monitored and collected. At this stage, no uniform technology standard for recognising and implementing DNT signals has been finalised. As such, we do not currently respond to DNT browser signals or any other mechanism that automatically communicates your choice not to be tracked online. If a standard for online tracking is adopted that we must follow in the future, we will inform you about that practice in a revised version of this Privacy Notice.

California law requires us to let you know how we respond to web browser DNT signals. Because there currently is not an industry or legal standard for recognising or honouring DNT signals, we do not respond to them at this time.

14. Do United States residents have specific privacy rights?

In Short: If you are a resident of California, Colorado, Connecticut, Delaware, Florida, Indiana, Iowa, Kentucky, Maryland, Minnesota, Montana, Nebraska, New Hampshire, New Jersey, Oregon, Rhode Island, Tennessee, Texas, Utah, or Virginia, you may have the right to request access to and receive details about the personal information we maintain about you, correct inaccuracies, get a copy of, or delete your personal information.

Categories of personal information we collect

The table below shows the categories of personal information we have collected in the past twelve (12) months. For a comprehensive inventory, please refer to section 1 above.

We will use and retain the collected personal information as needed to provide the Services or for as long as the user has an active connection to Bubble Register.

We may disclose your personal information with our service providers pursuant to a written contract between us and each service provider. We may use your personal information for our own business purposes, such as for undertaking internal research for technological development. This is not considered to be "selling" of your personal information.

We have not sold or shared personal information to third parties for a business or commercial purpose in the preceding twelve (12) months. We will not sell or share personal information in the future belonging to website visitors, users, and other consumers.

Your rights

You have rights under certain US state data protection laws, which may include:

• Right to know whether or not we are processing your personal data
• Right to access your personal data
• Right to correct inaccuracies in your personal data
• Right to request the deletion of your personal data
• Right to obtain a copy of the personal data you previously shared with us
• Right to non-discrimination for exercising your rights
• Right to opt out of targeted advertising, sale of personal data, or profiling where applicable

How to exercise your rights

To exercise these rights, you can contact us by emailing contact@aeiwa.com.

Upon receiving your request, we will need to verify your identity to determine you are the same person about whom we have the information in our system. We will only use personal information provided in your request to verify your identity or authority to make the request.

Under certain US state data protection laws, if we decline to take action regarding your request, you may appeal our decision by emailing us at contact@aeiwa.com.

California "Shine The Light" law

California Civil Code Section 1798.83 permits our users who are California residents to request and obtain from us, once a year and free of charge, information about categories of personal information (if any) we disclosed to third parties for direct marketing purposes. If you are a California resident and would like to make such a request, please submit your request in writing using the contact details in section 16 below.

15. Do we make updates to this notice?

In Short: Yes, we will update this notice as necessary to stay compliant with relevant laws.

We may update this Privacy Notice from time to time. The updated version will be indicated by an updated "Last updated" date at the top of this Privacy Notice. If we make material changes to this Privacy Notice, we may notify you either by prominently posting a notice of such changes or by directly sending you a notification. We encourage you to review this Privacy Notice frequently to be informed of how we are protecting your information.

16. How can you contact us about this notice?

If you have questions or comments about this notice, you may email us at contact@aeiwa.com or contact us by post at:

Aeiwa Inc
Toronto, Ontario
Canada

17. How can you review, update, or delete the data we collect from you?

Based on the applicable laws of your country or state of residence in the US, you may have the right to request access to the personal information we collect from you, details about how we have processed it, correct inaccuracies, or delete your personal information. You may also have the right to withdraw your consent to our processing of your personal information. These rights may be limited in some circumstances by applicable law.

To request to review, update, or delete your personal information, please email contact@aeiwa.com. You can also disconnect Bubble Register from your Square account at any time through the Square Dashboard.